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ATTENDANCE: Important Information.
Posted 9/20/21

Dear Families,
 

Thank you for partnering with APS to make sure that your child is attending school. Throughout the year, if your child is not coming to school daily, we will send you different messages to help keep you up to date around your child’s attendance.  If you get one or more of these, please know that they are focused on building a partnership between your child’s school and your family.  

Remember, having your child attend every class every day really does matter.  Any day of school missed (even if it’s excused) is a missed day of learning. That means that for some of these notices, it doesn't matter if the absence is excused or not.  If at any time you have issues that are getting in the way of your child coming to school, please talk to your school so we can work together to get your family support and your child back on track.

Attendance will be taken beginning with the first day of school.  You will begin to receive attendance status notifications by test and/or email each day your child is absent.  The following are the possible contacts you might get from the district about your child’s absences from school:
 

Daily Absence Notifications
 

· Elementary School Students – Daily Morning Safety Text. 

o   Approximately 30 minutes after the first bell, a text message will go out to the families of elementary school students who are marked absent.  These messages will let you know that we have not seen your child at school at the beginning of the school day in case there is a safety concern.
 

· Middle and High School Students – Daily Morning Attendance Text. 

o   At 9:30 am, a text message will go out to the families of middle and high school students who have been marked absent for any class prior to 9:00 am.  These messages will let you know that we have not seen your child at school at the beginning of the school day in case there is a safety concern.

· All Students – Daily End of Day Attendance Text.  

o   At 6:30 pm, a text message will go out to families of students who have an unexcused absence for the school day (Elementary) or any class period (Middle and High) during the day.  These messages will let you know that your child missed school for all or part of the day so you can follow up with them if you did not know about it. 
 

 Absence Rate Notifications

In order to partner with families and help families, APS will contact families of students who have a total number of excused and unexcused absences that put them at risk of falling behind or failing school.  Please know your school has access to many resources and interventions that can help your student succeed and wants to work with you to help your child’s attendance.

You will begin to receive absence rate notifications by text or email after the 10th day of school.
 

· 5% Absence Rate

Families will be contacted each time their child has a total number of excused and unexcused absences that equals five percent (5%) of the total number of days their child has been enrolled in school for the year.  If you were considering this rate for a whole school year, this is around 9 days of school missed.

At this absence rate, your child is considered at-risk and in need of individualized prevention. This means that the school will also contact you to discuss your child’s absences and develop a plan to make sure your child is in school (and every class) every day.  

If you receive one of these messages we ask that you talk to your child about why they are missing school and also to work with the school to implement activities to get your child attending school every day.
 

· 10% Absence Rate

Families will be contacted each time their child has a total number of excused and unexcused absences that equals ten percent (10%) of the total number of days they have been enrolled in school for the year.  If you were considering this rate for a whole school year, this is around 18 days of school missed.

At this absence rate, your child is considered chronically absent and in need of an early intervention plan to make sure your child is in school (and every class) every day.  Chronically absent students have a high risk of falling behind in school and even failing their courses.  If high school students fail a course, they may have to complete a credit recovery class (which costs money) and may not graduate on time. 

If you receive one of these messages, please contact your child’s school right away to schedule a meeting.  At the meeting, you will work with staff to look into the reasons why your child is missing school, develop an attendance plan, and get you resources to support your child’s attendance.
 

· 20% Absence Rate

Families will be contacted each time their child has a total number of excused and unexcused absences that equals twenty percent (20%) of the total number of days they have been enrolled in school for the year.  If you were considering this rate for a whole school year, this is around 36 days of school missed.

At this absence rate, your child is considered excessively absent and in need of an intensive support intervention plan to make sure your child is in school (and every class) every day.  Excessively absent students are at severe risk of failing their courses. 

If you receive one of these messages, please contact your child’s school right away to schedule a meeting.  At the meeting, you will work with staff to look into the reasons why your child is missing school, develop an attendance plan, and get you resources to support your child’s attendance. Please note that further absences may lead to a referral to the Children Youth and Families Department (CYFD) Juvenile Probation Office.  

Thank you for working with APS to help your child succeed by making sure that they attend school every day.  We hope that these notices will help you keep track of your child’s attendance.  If you ever need our support, please reach out to your school.   

Sincerely, 
Albuquerque Public Schools